Agency Records Request
Request records from a specific government agency with targeted record categories, custodians, and identifiers.
Build the request around the records job, not a vague request for “everything.”
A strong records request identifies the agency, record type, time period, and identifiers or custodians that make the records searchable. Official agencies commonly ask for practical inputs such as addresses, parcel or case numbers, dates, permit numbers, custodians, and a clear description of the records sought. This workflow turns those inputs into a structured request.
Turn the search into a request that an agency can act on.
Enter what you know, identify the records, review the generated scope, and preserve the final request. The goal is a clear, searchable description of the records you want and the information that helps the custodian find them.
Receiving files is not the same as verifying a complete production.
Preserve the original request, organize the response, and review the production for missing categories, references to records that were not produced, duplicates, identifier inconsistencies, timeline gaps, and redaction or withholding language.
Agency Records Request FAQ
Answers focus on the practical search and request questions people ask before submitting a records request.
Identify the agency, describe the records, provide date ranges and identifiers, and submit through the agency accepted channel.
Think about which agency handles the subject matter. You can also contact the agency records officer for guidance.
Most government agencies are subject to public records laws. Some records may be exempt.
The more specific your request, the faster the agency can locate responsive records.
Explore adjacent records searches.
Turn this search into an actual request.
Start with the objective in plain English. The workspace handles the structure.
Build an agency records request →